Department: Crime Prevention
Employment Term: Full-Time Permanent (1 position)
Apply By: Open until filled
SUMMARY
Reporting to the Crime Prevention Coordinator, the Administrative Assistant role is responsible for performing all office administrative duties that are key to the success of operations in the office. The Administrative Assistant will be tasked to organize and control the crime prevention program operations by providing administrative services. In addition to filing paperwork for senior staff, interviewing, hiring and training new administrative staff members. The admin assistant will assist with any travel arrangements for company executives, and restocking office supplies.
DUTIES AND RESPONSIBILITIES
- Handling and assisting with document distribution and other administrative projects and responsibilities
- Returning phone calls and emails on behalf of the company or a company executive
- Researching travel options, presenting itineraries to the crime prevention coordinator and booking itineraries with travel agency contact
- Arranging and attending meetings as required
- Preparing and submitting purchase orders and expense reports
- Managing manufacturer representative application forms and project registrations
- Helping company employees with internal and external research projects
- Performing basic data entry
- Implementing relevant internal policies and procedures pertaining to administrative supports
- Preparing operations briefs for management
- Maintaining sufficient inventory supplies
- Managing and Negotiating vendor contracts
- Ensuring that all electronic data and files are properly safeguarded
COMPETENCIES (Including but not limited to):
- Ability to work independently and as part of a team
- Ability to complete a high volume of work within deadlines
- Excellent organizational and time management skills
- Excellent interpersonal, oral, and written communication skills
- Good problem-solving skills
- Experience writing and delivering communications to other departments
- Ability to work with little supervision and the ability to take initiative
- Strong attention to detail
QUALIFICATIONS
- Office Administration Diploma or similar;
- Minimum three (3) years of office work experience in a frontline environment
- Demonstrated proficiency in Microsoft Excel, Word, Outlook and PowerPoint.
- Must produce a satisfactory Criminal Record Check with Vulnerable Sector Screening as a condition of employment.
- Understanding of First Nation’s management, culture and lifestyles;
- Must lead a “healthy” lifestyle and consent to random Drug and Alcohol Testing
APPLY
To apply, please submit your resume and cover letter detailing your qualifications along with three (3) references to:
Mistawasis Nehiyawak
P.O Box 250
Leask, SK
S0J 1M0
Fax: (306) 466-2299
Email: hr@mistawasis.ca
Only successful applicants will be contacted for an interview.